Purposeful meetings

 

Hello, today I want to talk to you about how we can hold purposeful virtual meetings. We’ve got some fantastic tools that are out there at the moment, that help us really connect and collaborate with our teams.

But if, as leaders and managers, we don't plan and prepare effectively then it means that we will have the best tools that we possibly can, but our delivery, and our planning and prep doesn't get the biggest or the maximum return that we want from engaging with our people.

The first thing I want to talk about a little bit is the flawed approach. So our current habits that we've got in place. One of those habits can be getting a pen and paper and we just start to list as many of the agenda items that we think we should be delivering with our teams. That's because that's how we've always done it, so we do the same thing. The second of the flawed approach is we might have a reoccurring meeting that's in the diary with a reoccurring agenda, and we just copy that agenda across.

We keep going through that same process, because that's how we've always done it, but the reality is that we're not in a place at the moment where we should be thinking about how we've always done it, we should be really thinking about what we're currently experiencing now as a business, because of the significant change that we're going through.

What we need to be doing is approaching our virtual meetings in the best possible way we can. We need to be doing that by getting our heads out of that agenda process, where we're thinking about creating a list and we should be thinking about what is the overarching purpose of the time that I'm going to spend with my people.

What is it that I really want to achieve from this half an hour or from this hour that I have where I am connecting with my team?

Now there's a number of ways we can do this, it depends on your preferences, but you know some people can start off with the overarching purpose, because they're very clear in terms of what they are experiencing, what the team are experiencing and they've had conversations with the team as well. That kind of reinforces some of this kind of stuff, so they are clear on what that overarching purpose is.

If you do prefer to start with a list of agenda items that's fine as well. But just make sure that when you do that list you then start to put them into groupings, where there are some similarities in terms of what it is that you are covering, and ask yourself so what's the purpose? For what purpose am I going through this particular topic at this particular time, in this team meeting?

If you can start to group your items together and ask yourself those types of questions, you'll then start to understand a little bit about some of the motivations behind some of these items. When you get an understanding of what the motivation is behind these items, you start to get a better understanding of what ultimately is your overarching purpose.

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